01Identify the axis and do not move it in automatic
Note which axis the alarm names. Until feedback is recovered, the displayed position may not match reality. Do not run cycles or programmed moves on that axis, and bear in mind that if you move the axis by hand while the system is lost, the position will still be wrong when it comes back.
02Reconstruct the context: when, and during what
At power-up, during one particular move, always in the same part of the travel, after a wash-down with a hose, after a tool change that hit something. If it always appears when the axis is in one specific part of its travel, you have a cable chafing or a connector moving, and you know where to look.
03Look at what is accessible, without opening cabinets
With the machine stopped and safe, check what is in plain sight: motor connectors reachable from outside, cable carriers, cable glands, signs of coolant where there should be none. Do not open the electrical cabinet and do not unplug encoder connectors: that is for maintenance, with the machine locked out.
04Power down and up once, by the procedure
A clean restart separates a hard fault from an intermittent one. If the alarm comes straight back at power-up with nothing having moved, it is hard. If it clears and returns hours later, it is intermittent, and intermittents are nearly always cable or connector.
05Check whether other axes or other alarms are involved
If there are also servo bus alarms, or several axes complain at once, do not go looking at one encoder: look first at the common communication and the supply. If it is a single axis and everything else is perfect, the problem is in that branch.
06Hand it to maintenance with the history
Affected axis, when it appears, at what point in the travel, what was done beforehand, and whether it is hard or intermittent. Checking continuity and shielding, replacing cable or encoder, and validating the reference afterwards is electrical work. After an encoder is replaced, that axis's reference has to be re-established using the builder's procedure before producing.